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Executive Coordinator

Vancouver

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Description

We are looking for an enthusiastic candidate to fill the role of an Executive Coordinator! Reporting to the Head of Studio, candidates should have prior executive coordinator experience and/or exposure to managing a team. Experience in visual effects is considered an asset.

Responsibilities
  • Prepare and edit correspondence, communications, presentations and other documents
  • Design and maintain databases
  • File and retrieve documents and reference materials
  • Conduct research, collect and analyse data to prepare reports and documents
  • Manage and maintain executives' schedules, appointments, expense reports and travel arrangements
  • Arrange and co-ordinate meetings and events
  • Record, transcribe and distribute minutes of meetings
  • Monitor, screen, respond to and distribute incoming communications
  • Answer and manage incoming calls
  • Receive and interact with incoming visitors
  • Liaise with internal staff at all levels
  • Interact with external clients
  • Co-ordinate project-based work
  • Review operating practices and implement improvements where necessary

Key Competencies

  • Organizational and planning skills
  • Communication skills
  • Information gathering and monitoring skills
  • Problem analysis and problem solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Team member
  • Attention to detail and accuracy
  • Adaptability
Qualifications
  • Usually at least 3 years experience providing support at a high level
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite, MS Excel experience a must
  • Knowledge of standard office administrative practices and procedures
  • Understanding and knowledge of VFX
  • Bachelors degree an advantage